Compare Business Central plans, understand the factors that influence your total investment, and select licensing aligned with each user’s role and responsibilities.
Microsoft Dynamics 365 Business Central provides licence options for people who manage core business processes and for users who need limited access. Leaforge helps map responsibilities, transactions, approvals, reporting needs, and modules to the appropriate licence combination and a clearer implementation budget.
Indicative Microsoft list prices shown per user/month and paid yearly. GST is extra as applicable.
Explore connected finance, sales, service and operations before purchasing.
Comprehensive business management for finance, sales, purchasing, inventory, projects and operations.
Everything in Essentials, with enhanced functionality for manufacturing and service management.
Designed for employees who need to read information, approve workflows and update select data.
Pricing note: Prices are for informational guidance and may change. Actual pricing can vary by purchasing agreement, country, currency, tax and Microsoft programme terms. Confirm the current price and licensing rights before purchase. View official Microsoft pricing.
Both plans support core ERP processes. Premium adds capabilities for manufacturing and service-led organisations.
| Capability | Essentials | Premium |
|---|---|---|
| Finance management | ✓ Included | ✓ Included |
| Sales and purchasing | ✓ Included | ✓ Included |
| Inventory and warehouse management | ✓ Included | ✓ Included |
| Supply chain and project management | ✓ Included | ✓ Included |
| Multiple companies and environments | ✓ Included | ✓ Included |
| Manufacturing | — Not included | ✓ Included |
| Service order management | — Not included | ✓ Included |
Licence fees are predictable, but every implementation is different. Your final project budget depends on scope, complexity and the level of change required.
The mix of Essentials, Premium and Team Members licences should reflect actual responsibilities and access requirements.
Company setup, finance, sales, purchasing, inventory, warehousing, projects, manufacturing and service modules affect effort.
The volume, quality and complexity of customer, vendor, item, opening balance and historical data influence migration cost.
Extensions, approval workflows, document layouts, dashboards and special business rules require design and development.
Connections to banks, e-commerce, payroll, CRM, expense tools, document capture and third-party applications add scope.
Role-based training, go-live assistance, support plans, upgrades and continuous improvement should be included in planning.
We review your processes, user roles, companies, data, reporting and integration requirements to prepare a transparent proposal covering licences and implementation services.
Right-size user licensing
Match licences to real business
activities.
Clear implementation scope
Understand inclusions,
assumptions and exclusions.
Predictable project planning
Estimate timeline, resources
and total investment.
Review processes, users, entities and current systems.
Recommend the appropriate plan for each user group.
Define configuration, migration, integrations and training.
Receive a structured estimate and implementation approach.
Businesses that require Business Central’s manufacturing capabilities generally need the Premium plan for the users performing those activities. Other users may qualify for a different plan depending on their tasks.
Licensing rules can depend on the tenant and user scenario. We recommend validating the proposed mix against the current Microsoft licensing guide before purchase.
No. Microsoft subscription pricing covers product usage rights. Implementation, configuration, migration, customisation, integrations, training and support are professional services quoted separately.
No. Team Members provides limited usage rights. Suitability depends on the exact tables, pages, transactions and approval activities the user needs to perform.
Microsoft Copilot is included with the core Business Central plans, while certain agents and advanced usage may require separately purchased Copilot Credits or an Azure-linked pay-as-you-go arrangement.
We map users by role, separate full-process users from limited-access users, review device and integration scenarios, and recommend a compliant licence structure based on current Microsoft terms.
Our consultants can help you select, configure, and implement the capabilities your teams need now, with room to expand as your business grows.